Why Can’t I Find Forms in Excel?

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Written By Chris

Just a simple "data guy". Changing the world one formula at a time.

Have you ever wondered why you can’t find Forms in Excel? It’s not unusual, as this feature is turned off by default in Microsoft Excel. Luckily, a simple solution exists to access Forms and make the most of this helpful tool for organizing and managing your data.

To start using Forms in Excel, you need to add the feature to the Quick Access Toolbar. Go to the Advanced Options menu within Microsoft Excel, and you can enable the Form feature with a few quick clicks. Soon, you’ll be able to enhance your worksheet experience and make data entry more efficient and streamlined.

Keep reading, and I’ll walk you through the entire process, and you’ll see how easy it is.

Does Microsoft Excel Have Forms?

Yes, Microsoft Excel does have a Forms feature. This feature is distinct from Microsoft Forms, which primarily allows you to create surveys and quizzes. In Excel, the Forms feature focuses on streamlining data entry within formatted tables.

You can enjoy easier and more efficient data input when using the Forms feature in Excel. This can save you significant time and effort, especially when working with large amounts of data or intricate spreadsheets. 

Not only can you add new rows to your table, but you’ll be able to search based on specific criteria, delete entries, and change the values of your worksheet when needed.

Where Is Forms In Excel 365?

You might need help finding the Forms option in Excel 365, as it’s not immediately visible by default. To enable it, you need to add the Form feature in your Excel settings. This will display the Form button shortcut in your Excel Quick Access Toolbar.

First, go to the File tab in the top left corner of your document and click on Options. This will open the Excel Options window. 

Quick Access Toolbar

From there, open the Quick Access Toolbar tab in the left-hand panel. You will see a list of Popular Commands on the left. Change the Popular Commands drop-down to All Commands or Commands Not in the Ribbon. Locate and select the Form option. Click the Add button and then click OK to save your changes.

Excel Options to add Form button

Now, the Form button should be visible just above the Excel ribbon. If you try to click the button, you’ll get an error. The Form feature only works within a formatted Excel table. If your data isn’t a table, select any cell within it and press CTRL + T to convert it.

Now try clicking the Form button again, and the Form window will appear, allowing you to search and manipulate your data without needing VBA!

If you want to dive deeper into how to use the Form feature in Excel, check out my post here, and you’ll learn all you need to know on how to use it for your benefit!

Frequently Asked Questions

Is Excel or Word Better for Forms?

It depends on your needs. Excel is better for organizing and analyzing numerical data or working with calculations, while Word suits textual data and more straightforward forms. If you need a balance between design and data-oriented forms, consider using Microsoft Forms.

How Do I Turn My Excel Data Into a Table?

To turn Excel data into a table, select a cell in the data range and press CTRL + T on Windows or Control + T on Mac. You can also use the “Table” button in the Insert tab. Confirm the “My table has headers” checkbox if your data has headers and click “OK.” Your data is now formatted as a table.

What Is the Difference Between the Excel Form Feature and Microsoft Forms?

The Excel Form feature allows you to create simple data-entry forms within the Excel application, suitable for tracking and managing data. On the other hand, Microsoft Forms is a standalone web-based application that focuses on creating surveys, quizzes, and polls. Microsoft Forms can also automatically generate and populate an Excel workbook with the collected responses.

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